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Please list the setup time for this event.
Please list the teardown time for this event.
How many people do you estimate will attend this event?
How many pedestrians will attend this event?
How many vehicles will be at this event?
Does the event have an admission or registration fee?
Will merchandise, food or products be sold at this event?
Product liability insurance may be required for sales of food and drinks. Approval by a designated City Official is required prior to obtaining approval from the Iowa Department of Inspections & Appeals, Food and Consumer Safety Bureau.
Will the event use a tent(s) (a canopy with sides) that is greater than 200 sq. ft.?
A tent/canopy permit is required and can be obtained from the Community Development Department. Additional fees will apply. The location of the tent/canopy must be coordinated with the Parks & Recreation Department. The tent/canopy must be anchored using weights. No in-ground staking is allowed. The tent/canopy must be removed from the public space immediately following the event. The event sponsor of the request must pay for repairs for any damage associated with the installation of the tent/canopy.
Will the event use a canopy(s) (no sides) that is greater than 400 sq. ft.?
Will the event use inflatable membrane or device (i.e. jump house)?
An inflatable permit is required and can be obtained from the Parks & Recreation Department. The location of the inflatable must be coordinated with the Parks & Recreation Department. All inflatables must be anchored using weights. No in-ground taking is allowed. No inflatables using water (i.e. water slides) are allowed. All inflatables must be removed from the public space immediately following the event. The event sponsor of the request must pay for repairs for any damage associated with the inflatables.
Will the event need access to electricity. Note - electricity is limited at most locations and onsite power may be unavailable or insufficient to meet all the event's needs.
Please explain what specific equipment will be used and the amperage needed.
Will the event need access to a water source?
What will the water be used for?
Will the event have amplified sound?
A noise waiver is required and the application can be obtained from the Urbandale Police Department.
Will the event setup or teardown require City assistance?
Please explain the help requested.
Please provide the number of portable toilets/kybos being setup for this event.
The number of portable toilets/kybos that are required, in addition to park restrooms, is based on the event's attendance.
1 portable toilet/kybo = for every 250 estimated to attend.
The Special Event Permit Application does not require a fee. However, additional permits and fees may be required if the event is approved (for example a tent permit).
I hereby certify the information provided is true and correct, to the best of my knowledge, and that false information may be grounds for denial of this application. It is understood the activities at all times during the event shall comply with all federal, state and City laws, ordinances, and regulations including all regulations adopted and established by the City. It is further understood the individual and the organization or association will be responsible for any and all damages arising from this event.
I have been advised of the requirements for the conduct of a special event in Urbandale, and I, or the organization I represent, have met or will meet all requirements established by the City. Further, I understand that if all requirements are not met, the Special Event Permit can be canceled by the City at any time, including at the start of or during the event. If this event is sponsored by an organization, I hereby certify I have the legal authority to represent the applicant and/or the participants, and I have read the requirements for issuance of the permit and the Hold Harmless Agreement, understand their provision, and freely and voluntarily sign this application.
It is further understood the Parks & Recreation Director had the authority to grant or deny permission for this event.
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